St. Thomas University
Policy Statement

Policy Name: Payroll Authorization

All payroll requisitions must be approved in advance by authorized signing officers for approved budget accounts. The authorized signing officers are normally teaching department chairs or administrative unit managers. During exceptional circumstances such as vacation leave, signing authority may be delegated to another member of the department or unit. The department chair or unit manager should notify the director of human resources in writing of the delegation of signing authority and the time period covered.

Accounts used by signing officers must have sufficient, uncommitted balances in order for payments to be processed.

All payroll requisitions must be received by the human resources office no later than 4:30 p.m. on the Friday before the required pay date.