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The University
is committed to providing on-campus, part-time employment opportunities
to students as a means for students to gain valuable work experience
and meet their financial needs. In doing so, the University does not
wish to compromise the academic performance of students and wishes to
provide as many students as possible with the opportunity to obtain
employment within the University. As such, those employing students
should not expect students to work more than 10 hours per week in on-campus
employment and shall not permit students to work more than 20 hours
per week except in exceptional circumstances. Exceptional circumstances
would exist in situations where academic departments and/or administrative
units actively sought, but were unsuccessful in finding, other individuals
capable of performing the required functions.
HIRING
- Academic departments
and administrative units are responsible for hiring students.
- Notices of
positions should be posted for a minimum of five days to ensure equitable
access to employment opportunities and should include information
on:
- duties
involved
- approximate number of hours
- term of appointment
- rate of remuneration
- application deadline and procedures
- Departments
and units will review applications, conduct interviews and select
the appropriate candidates for positions.
- Please note
that all students must complete TD-1 and Direct Deposit forms in order
to be paid. These forms are available at the Human Resources Office.
Students should fill out these forms prior to doing any work for the
University.
REMUNERATION
- Effective July
1, 2001 the wage will be $6.25/hour. This rate includes 4% vacation
pay.
- Those jobs
requiring additional experience or skills may be paid at a rate of
$7.50/hour including 4% vacation pay. Unit Managers and Department
Chairs must be able to demonstrate the need for the additional experience
and or skills and establish that the student hired possesses the skills
required.
- In exceptional
circumstances, (i.e. hiring qualified graduate students for marking
or research related assistance) approval by the Department Chair or
Unit Manager may be given for rates other than those mentioned above.
- In exceptional
circumstances, students may be required to work on statutory holidays.
These students will be paid at a rate equal to one and one half times
the regular rate of pay.
PAYROLL PROCESSING
AND AUTHORIZATION
- All payroll
requisitions must be approved in advance by authorized signing officers
for approved budget accounts. The authorized signing officers are
academic department chairs or administrative unit managers. During
exceptional circumstances such as vacation leave, signing authority
may be delegated to another member of the department or unit. The
department chair or unit manager should notify the director of human
resources in writing of the delegation of signing authority and the
time period covered.
- Accounts used
by signing officers must have sufficient uncommitted balances in order
for payments to be processed.
- The signing
officers for JOBS grants will be the faculty member or administrative
employee to whom the grant is issued.
- All payroll
requisitions must be forwarded to the human resources office no later
than 4:30 p.m. on the Friday before the required pay date. The human
resources office will not accept an email as authorization for payment.
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