PROMOTION AND TENURE
(Sections of 2003 - 2004 Collective Agreement in Brackets)
1. Employee formally
applies to department chairperson by deadline (9.01)
committee reviews application, consults personal file, and has a month
to submit the application and the departmental recommendation to CAS
(Committee on Academic Staff) (9.02) This is the committee that makes
recommendations to the President about promotion and tenure
3. CAS reviews
evidence and consults personal file (9.031, 9.032). CAS may conduct
a formal hearing for any application but it always has outside assessors
and conducts a formal hearing for applications to Full Professor (9.033,
4. CAS makes recommendations
in writing and submits them together with written statement provides
the reasons for the recommendation to the president. A copy is sent
to the candidate. This occurs by November 15th (renewal), December 15th
(tenure) and April 30th (promotion).
Deadline extended by a month if a formal hearing occurs (9.035).
5. President makes
decision within 30 days from date of recommendation by CAS (9.041).
Decisions are as follows: for promotion - granted or denied (8.031);
for renewal (granted or denied (8.031); for tenure (granted, denied
or deferred “no tenure decision shall be deferred for more than
two years” 8.033). “The president shall not unreasonably
reject a recommendation of the committee on academic staff” (9.042).
See Appendix B
of Collective Agreement from which the material below is drawn. Please
study the Collective Agreement carefully. The following is a general
guide drawn from it. The Committee on Academic Staff will review the
Statement of Minimum Standards for tenure or for each rank to ascertain
whether faculty meet these standards. Therefore consider each item in
turn. Often faculty write a letter or a summary and then have appendices
that include evidence. The sections considered are as follows
1. Academic Credentials
Include your PhD certificate, and/or other relevant credentials
2. Length of Service
Include letters of appointment at STU and, if relevant, other universities
A teaching portfolio is required. Consider carefully what to include.
Note that for tenure and promotion to Assistant and Associate Professor
“the candidate must establish that his or her teaching has been
of good quality over the term of employment with the university.”
The material that you submit is evaluated “for evidence of comprehensive
preparation, use of current materials, theoretical competence and appropriately
challenging character of courses.” There are six different categories
of material listed that might be included. You may think of other evidence
that does not fit into these 6 categories. If you have other relevant
material, include it.
Officer, Chair of LTD committee or Assistant Vice President (Research)
if you would like advice about what to include in a teaching portfolio.
These people can put you in touch with others on campus with particular
expertise in creating teaching portfolios. Check also the section on
the Faculty Development web-site that relates to teaching.
4. Scholarly and
For tenure or promotion to Assistant Professor or Associate Professor
“in respect of scholarship and research, the candidate should
submit an explanatory cover letter which outlines his/her plan for ongoing
scholarly activity and other supporting documentation . . .” Note
the documentation that might be included. CAS looks for “evidence
of continual and consistent scholarly contribution at a level determined
by CAS to be at the equivalent of two articles in refereed journals
(one of them appearing within the preceding three years of service)”
for tenure. There are different requirements for promotion, check Appendix
B. Check also the section on the Faculty Development web-site that relates
Check the service requirement, also check the evidence that might be
presented. All of this is in the Collective Agreement, Appendix B. The
service section of the Faculty Development web-site
provides more information.
Appendix B requires
the candidate to establish that:
“A. He or she is making significant and verifiable progress towards
acquiring the credentials
required for conferral of tenure; and,
B That his or her teaching has been of a satisfactory quality.”
It is probably a good idea to go through the requirements for tenure
and indicate your progress in
meeting each of the requirements. If you have met the each requirement
already, provide evidence. If you haven’t met each requirement,
explain how you intend to do so. It is a good idea to begin to develop
your teaching portfolio, and submit it with your application for renewal.
Check with the
current Chair of CAS, Chair of Department, or Assistant Vice President
(research and Faculty Development). Read the Collective Agreement carefully.
Most faculty who have been through the process or who have been a member
of CAS will be prepared to give advice but check that there haven’t
been changes in the Collective Agreement .