About Us      Site Search     Contact Us     New @ STU     STU Home
STU HomeCareer Progress

SABBATICALS

Guidelines for Constructing a Sabbatical Leave Application

The employer recognizes the importance and benefit of sabbatical leave to employees and to the university. Such leaves provide employees with the opportunity for intellectual and professional renewal and enhancement through study, research, scholarship, creative work and other activities, and such leaves also enhance the ability of employees to contribute to the university on their return
(10.031, 1999 - 2003 Collective Agreement)

1. Apply by letter. Submit the original to Office of Academic VP with a copy to the Departmental Chair by deadline - (May 31st, 13 months before academic year when sabbatical leave is requested).

2. Article 10.032 states that “the application shall be in sufficient detail to allow an evaluation of the request.” Please show how the request is compatible with the quotation from 10.031 reproduced above. Please include the following:
Date leave is requested
Evidence of eligibility (number of sabbatical credits earned (10.031)
Reason(s) for applying for sabbatical at this time
Sabbatical programme - be as specific as possible, for example where relevant provide a month-by-month programme, details of research processes, conferences to be attended, journals where articles may be submitted, and themes of these articles.
Benefits - include benefits for professional development and also benefits for the programme, department, university, and elsewhere (where relevant the community or profession)
Criteria for Evaluating Success
Other relevant information

3. Include Sabbatical Report from previous sabbatical granted by this university (if relevant)

Note:
1. It is expected that letters of application will be between one and two pages long.
2. If a faculty member wishes to make substantial changes to sabbatical activities in an upcoming leave, information about the changes should be submitted in writing to the office of the VP Academic (or designate).

Guidelines for Constructing a Departmental Recommendation in Response to a
Sabbatical Leave Request

The employer recognizes the importance and benefit of sabbatical leave to employees and to the university. Such leaves provide employees with the opportunity for intellectual and professional renewal and enhancement through study, research, scholarship, creative work and other activities, and such leaves also enhance the ability of employees to contribute to the university on their return
(10.031, 1999 - 2003 Collective Agreement)

1. Indicate in a letter to the Academic Vice President if and how the application relates to the purposes of sabbatical leave contained in 10.031 and partially reproduced above.
2. Evaluate the benefit of the proposed programme of work for the professional development of the applicant as well as the programme/department or university.
3. Explain how the proposed programme of work contributes to the discipline of the applicant
4. Consider the implications of this and other sabbatical requests made at the same time for the
programme/department. Indicate if the workload of the applicant can be covered through sessional appointments (and reorganizing teaching loads of faculty who will not be on sabbatical)
or if any recommendation is contingent on the appointment of a limited term replacement.
5. Submit the recommendation to the Office if the Academic Vice President by June 30th, one year prior to the commencement of the academic year during which the sabbatical leave is requested. Send a copy of the recommendation to the applicant.

Note: It is recommended that the departmental recommendation is made by a committee of at least three members, not including any departmental members who are applying for sabbatical leave at that time. If there are not three eligible members, the departmental chair should consult with the applicant and the Academic Vice President (or designate) to establish a departmental sabbatical committee.

Guidelines for Constructing a Sabbatical Report

1. Outline the sabbatical programme, indicating where relevant reasons why it deviated from the plans.
2. Evaluate the success of the leave in achieving the benefits expected.
3. Indicate the next stages (if any) in this project, providing a time-line where relevant
4. Include a copy of the Sabbatical Leave Application
5. Submit the report to the office of the Vice President Academic within 3 months of return from sabbatical

Rosemary Clews
August 2004