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St. Thomas University
Senate Minutes

April 28, 2005
10:00 a.m., Holy Cross House Conference Room

Present: T. Bateman, L. Batt, S. Brosha, B. Clark, J. Coughlan, B. Cross, S. deVink, D. Gupta, G. Kenyon, P. Lee, P. MacDonald, P. Malcolmson, C. McCormick, M. McGowan, S. Narine, D. O’Brien, T. Parkhill, M. Smith, S. Stevenson
Regrets: R. Clews, K. Clouthier, J. Gilbert-Walsh, J. McLaughlin, S. Murray, J. Rahn, H. Richmond, N. Seely
Absent R. Chrisjohn, J. Gaudet, I. Fraser, C. Kelly, P. Kent, N. Kinsella, T. Tremblay

Dr. O’Brien called the meeting to order.

1. Welcome

Dr. O’Brien welcomed Dr. Julia Torrie, representing the History Department, Dr. Barry Craig, representing the CAAS Committee, Sofia Rodriguez, the incoming Student Union President, Matt Garnett, the incoming Student Union Vice-President Education, and Lillian Drysdale, who will serve the remainder of Katrina Clouthier’s term.

2. Agenda

Motion: That the circulated agenda be approved with the addition of student representation and next meetings.

McGowan:Brosha. CARRIED.

3. Announcements

a) Mr. Batt reported on the collection of final grades, the preparation of the graduation list, Intersession start up, and the Parents’ Information Sessions.

b) Dr. Malcolmson reported on the increased competition among post-secondary institutions in the region. He noted the need for faculty support in the enrollment management and recruitment activities. Dr. O’Brien noted the need for increased attention to the focus on retention of current students.

4. Minutes

Motion: That Senate adopt the minutes of the March 17, 2005 meeting.

Stevenson:Kenyon. CARRIED.

5. Business Arising from Minutes

Mr. Batt praised the Student Union for its initiative on Academic Integrity. Fr. Smith noted an increased number of incidents of academic misconduct. After further discussion, Dr. O’Brien asked Dr. Malcolmson if he had enough feedback to look at a broad initiative to give priority to the issue of academic integrity.

6. Committee on Appointments to the Academic Staff (CAAS)

Dr. Bittermann, Chair of CAAS, had circulated the CAAS report.

Motion: That Senate accept the report.

Narine:MacDonald. CARRIED.

Dr. O’Brien noted that he would report back to Senate in June 2005.

7. Proposed MMBSW Programme

Dr. Cross had circulated a report from the Academic Planning Committee (APC) on the proposed Mi’kmaq-Maliseet BSW Programme.

Motion: That Senate adopt the proposed MMBSW Programme to begin the first intake of students for the fall 2005 semester.

Cross:Smith. CARRIED.

8. Curriculum Committee

Prof. Rahn had circulated the Curriculum Committee report.

a) Motion: That Senate approve EDUC 5473 Science for Elementary Children.

Batt:Smith. CARRIED.

b) Motion: That Senate approve HIST 2553 History of the Islamic World to the Ottoman Empire.

Batt:Smith. CARRIED.

9. Nominating Committee

Motion: That Ian Fraser be elected to complete the term of Dr. Cecilia Francis on the Senate Research Committee during May and June 2005.

Malcolmson:Coughlan. CARRIED.

10. External Review

Dr. Cross gave an update on the planning for external reviews for the STS Programme, Anthropology Department, and the Human Rights Programme.

He noted that there were still outstanding reports from departments who had been through their external review.

Dr. O’Brien noted that he had some outstanding reports concerning the various financial recommendations.

11. Student Representation

Mr. Brosha had submitted a report to Senate on April 28, 2005, dealing with various cases of student representation:

a) He noted that Lillian Drysdale will serve as the Student Union voting member for the remainder of Katrina Clouthier’s term.

b) He noted that the recent elections of President Sofia Rodriguez and Vice-President Education Matt Garnett would result in their taking their voting positions on Senate, effective May 1, 2005.

c) He nominated the following student representatives to serve on Senate Standing Committees and other committees for the summer:

Committee Student Representative
Curriculum Lillian Drysdale
Admissions and Academic Standing Sandy Lugar
Campus Planning Bradley Clark
Learning and Teaching Development Ashley Hotchkiss
Academic Planning Bradley Clark
Student Academic Grievance Sofia Rodriguez

The following nominations were also made:

President’s Advisory Committee on Information Technology Ashley Hotchkiss
President’s Advisory Committee on Environmental Policy Lillian Drysdale
Sofia Rodriguez
Honourary Degree Committee Matt Garnett

Motion: That the student representatives be approved.

Brosha:Stevenson. CARRIED.

12. Next Meetings

a) It was agreed to meet Wednesday, May 4, 2005, 1:30 p.m., to deal with the single-agenda item of the approval of the May 9, 2005 graduation list.

b) It was also agreed to meet for regular meetings, at 1:30 p.m., on May 19, 2005 and June 16, 2005.

13. Adjournment

The meeting adjourned at 11:50 a.m.

Larry Batt, Secretary
May 5, 2005

St. Thomas University
Senate Minutes
Special Meeting
April 28, 2005
Holy Cross House Conference Room

Present: T. Bateman, L. Batt, S. Brosha, B. Clark, J. Coughlan, B. Cross, S. deVink, D. Gupta, G. Kenyon, P. Lee, P. MacDonald, P. Malcolmson, C. McCormick, M. McGowan, S. Narine, D. O’Brien, T. Parkhill, M. Smith, S. Stevenson
Regrets: R. Clews, K. Clouthier, J. Gilbert-Walsh, J. McLaughlin, S. Murray, J. Rahn, H. Richmond, N. Seely
Absent R. Chrisjohn, J. Gaudet, I. Fraser, C. Kelly, P. Kent, N. Kinsella, T. Tremblay

Dr. O’Brien reconvened the Senate in a special meeting to deal with the SRCC report on the external review of the Liberal Arts Co-operative Education Programme. He welcomed, as an observer, Kathy Wishart, Coordinator of the Co-op Programme.

Dr. Cross presented the SRCC motions in groups from the Response of the Liberal Arts Co-operative Education Programme to the Report of the External Reviewers.

a) Motion: That recommendations 14, 21, 36, 37, and 38 (because of their explicit or implied financial nature, be forwarded to the President for his consideration.

  # 14: We recommend that future growth in student enrollments result in increased hiring of an Experiential Learning Advisor position. The coordinator of the programme can advise up to 50 full time students and for every 25 full time students beyond that we recommend an additional half time advisor position.
  # 21: The development of new marketing materials will require additional funding beyond that available in the existing budget. We suggest an additional $3-$5000 be allotted for this, depending on how much of the design work can be accomplished with St. Thomas communications staff.
  # 36: We recommend the fees should be further reduced from $400.00 a work term.
  # 37: We recommend students who develop their work terms receive a rebate in the $50-$75 range.
  # 38: We recommend some of the currently offered Co-op programme workshops continue to be offered to a broader range of students and that students who are not part o the Experiential Learning Programme pay appropriate fees for these workshops. The price of these workshops should provide one means of further reducing the costs to those who participate in the whole Experiential Learning programme.
Clark:McGowan. CARRIED.

b) Motion: That the programme recommendations 1,2,3, and 4, be adopted as circulated.

  # 1: We recommend that the Coordinator of the Liberal Arts Co-operative Education Programme, in consultation with the Academic Vice-President, examine the recommendations of this review and set priorities for action.
  # 2: We recommend that the Co-op Programme at St. Thomas University drop the name Co-op and use the name Experiential Learning Programme or an alternative that more appropriately describes the programme offerings.
  # 3: We recommend that student entry into the experiential learning programme should be facilitated in the fall of any of their academic years.
  # 4: We recommend the experiential learning programme should be structured so that entry into the programme can take place in any year but that only those students who take 12 credits of Co-op courses, plus 9 credits of suggested electives, plus 2 work experience terms receive the designation on their transcript/diploma of BA – Experiential Learning Programme.
Clark:Torrie. CARRIED.

c) Motion: That the course recommendations 5, 6, 7, and 10, be adopted.

  # 5: We recommend that the existing two courses in web design and computer /IT be combined into one course.
  # 6:

We recommend the following courses be considered as electives for the experiential learning programme:

SOCI 3133 Sociology of Work
SOCI 3143 Organization and Bureaucracy
SOCI 3043 Qualitative Research Methocs
POLS 3206 Public Administration
ADM 2513 Organizational Behaviour (UNB Course open to Economics Students)

  # 7: We recommend that students take at least 9 additional credits from the list of possible electives suggested above, or from other courses deemed acceptable by the St. Thomas administration.
  # 10: We recommend that a 3 credit course focusing on service learning be created and offered to enable students to gain volunteer experiences while gaining academic credit. Benefits include offering service to agencies who might not need or be able to afford full time student employment. Students benefit by working with members of populations often marginalized (ie. seniors, disabled). Students would be expected to write reflections of articles about service, write an academic report following their experience and make a public presentation as part of this course. Normally volunteer experiences should be in the range of 36 hours. This course could be required for students in the programme but open to any STU student.
Clark:McGowan. CARRIED.

d) Motion: That the programme development recommendations 11, 12, 13, 15, 16, and 17, be adopted.

  #11: We recommend that a focused effort be made to make connections with the BA faculty of STU. These should include: a) the creation of an Experiential Learning Newsletter sent to faculty twice a year, b) the addition of at least two BA faculty members to the advisory committee.
  # 12: We recommend a faculty liaison committee be created. We suggest that this committee consist of 3 to 6 individuals drawn from different Arts academic programmes. In particular, we believe that the Sociology Department should be represented on this liaison committee because a number of sociology courses could be useful electives for the Experiential Learning programme.
  # 13: We recommend that a clear job description, beyond that found in the current handbook, be created for the programme coordinator’s position which outlines the duties and responsibilities for the position.
  # 15: We recommend that the Programme Coordinator work closely with a newly created BA faculty advisory committee.
  # 16: We recommend that the programme coordinator include in her mandate the promotion of the programme with a broad range of potential first year students for entry into the programme in the fall of their second year.
  # 17: We recommend that greater time be spent by the Programme Coordinator on directly soliciting job placements, particularly in the public sector (government) and not-for-profit sector where students could be most likely to find meaningful job placements related to the variety of their disciplines, particularly focused on research, policy development, programme creation and programme evaluation in a variety of social agencies
Clark:McGowan. CARRIED

e) Motion: That the programme materials recommendations 18, 19, 20, and 22 be adopted.

  # 18:: We recommend that materials be reviewed and revised annually for their completeness and clarity.
  # 19: We recommend that materials include student and employer comments and brief descriptions of past work placements. Photographs would also add to the presentation of information about work placements.
  # 20: We recommend that materials be shared with students in formalized meetings where rights and responsibilities of members of the programme are discussed and clarified. It is important that these take place with the whole group of each year of the programme to ensure common understanding.
  # 22: We recommend that the programme clarify in any of its materials that its responsibility is to identify appropriate work placements that students can compete for, and that these placements be sufficient in number, variety and geographical dispersion to meet the students’ needs. Further, the programme is responsible for assisting the students in preparing their résumés, covering letters, and personal marketing stragtegies. The student is responsible for following the programme advice and for applying for a sufficient number of appropriate work placements.
Clark:McGowan. CARRIED.

f) Motion: That the work term recommendations 23, 24, and 25 be adopted.

g) Motion: That the student-oriented recommendations be adopted:

  # 26: We recommend that in addition to earlier recommendations regarding contact with faculty, increased emphasis be placed on developing relationships with co-op programme grads, with STU alumni in general, and with many more potential employers.
  # 27: We recommend that regular articles be placed in Alumni newsletters and local newspapers describing stories of student experiences.
  # 28: We recommend that focus groups of alumni be organized to help with long term development of job placements.
  # 29: We recommend that one student affairs advisor be designated as the experience learning academic programme advisor. We recommend that the coordinator share advising with the faculty advisor as appropriate freeing her own schedule for work that expands the Experiential Learning Programme.
Clark:McGowan. CARRIED.
  # 30: We recommend that the SRC have a representative on the Experiential Learning programme advisory committee.
Clark:McGowan. DEFEATED.
  # 31: We recommend that the Experiential Learning Coordinator make regular contact with the SRC to inform SRC members of programme information and updates.
Clark:McGowan. CARRIED.
  # 32: We recommend that an Experiential Learning Society be formed and supported bu the SRC.
Clark:McGowan. DEFEATED.

h) Motion: That the information technology related recommendations 33 and 34 be adopted.

  # 33: We recommend that contact with the IT help desk be directly through the Coordinator of the Experiential Learning Programme.
  # 34: We recommend that requests for IT be made through the Coordinator by July 2 of each year. The programme coordinator can then facilitate discussions between instructors and the IT group.
Clark:McGowan. CARRIED.

i) Motion: That the accreditation recommentation, 35, be adopted.

  # 35: We recommend that completion of the requirements of the Experiential Learning
Programme result in an identifier on a graduating student’s transcript as BA-Experiential Learning Programme.
Clark:McGowan. CARRIED.

The meeting adjourned at 12:40 p.m.

Larry Batt, Secretary
May 5, 2005