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Residence Agreement

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STANDARDS & REGULATIONS

The following provides an overview of most of the Residence Standards and Regulations; it does not fully cover all of them in detail. Since circumstances are not always categorically defined, some situations may be left to the discretion of the Residence Life Staff under the supervision of the Student and Residence Affairs Coordinator.

ABSENCE FROM UNIVERSITY
In the event of a prolonged absence from classes please notify the Registrar’s Office. If you will be missing several days of classes due to illness or family emergency please notify the Registrar's Office. If, for some reason you are unable to do this personally, give the message to your Proctor and he/she will pass it along for you.

ACCESS TO STUDENT ROOMS
If in the event access to another’s room is required by a resident, permission may be granted only by the person assigned to that particular room in the presence of a member of the Residence Life Staff.

ALCOHOL

Alcohol Free Welcome Week
Residence will be alcohol-free from September 6 - 12, 2004 (inclusive). This freedom is to allow all students the opportunity to socialize and participate in activities without the pressure and influence of alcohol. Further, it is hoped that students will come to understand that their university experience involves a need to balance social, recreational and academic needs. Residence Life Staff reserve the right to confiscate any alcohol found during this time.

Use in Residence
In the Province of New Brunswick the legal drinking age is 19. Students are responsible for knowing, understanding and complying with Provincial laws and University regulations regarding alcohol. All students consuming alcohol are responsible for their behaviour and actions

Drinking alcoholic beverages or carrying unsealed liquor is permitted only in residents rooms.

Drinking alcoholic beverages or carrying unsealed liquor is not permitted in any other areas including but not limited to, balconies, courtyards, washrooms, laundry rooms, hallways, stairwells, foyers, house lounges, (exception for approved events) and areas outside the residence. Residents found with alcoholic beverages in these areas will have their drinks disposed of.

Drinking games are not permitted. Possession and/or consumption of “common source” alcohol (e.g. Keg, large containers of pre-mixed alcohol, etc) within residence is prohibited.

ATTACKS ON THE DIGNITY
Activity (verbal, written, graphic, physical) that is threatening, racist, sexist, homophobic, (or any form of discrimination), harassment, sexual harassment or unwanted sexual attention is prohibited, and may result in standard action and eviction from residence. This can include, but is not limited to : posting or distributing materials and/or behaving in a manner that is offensive and may contribute to an intimidating, hostile or uncomfortable environment; putting offensive posters/pictures in areas available to public view, including windows or common areas, using email, voice mail, message boards, computer networks or other mediums to convey nuisance, obscene, or otherwise objectionable messages or materials; writing graffiti in residence buildings or encouraging or engaging in offensive acts or behaviours repeatedly following or attempting to make unwanted contact with another person.

BALCONIES
For the protection of all students no items may be thrown over the balconies, stored on the balconies or hung from the balconies.

BELONGINGS
To reduce the chance of theft, ensure your belongings are stored in your room.

BICYCLES
For fire and safety reasons, bicycles are not allowed inside the residence halls at any time for any reason.

CANDLES
Burning candles or incense is not permitted in residence.

CHECKING IN/OUT OF RESIDENCE

Moving In
On arrival you should proceed directly to your assigned residence for check-in. There you will be able to pick up your keys, meet the proctor staff and move into your room. During check in the following procedure will be followed:

You will be escorted to your assigned room where you will be presented with

room check form which lists all the furniture and equipment that is in your room as well as its condition. It is important that you check over this form and sign it at that time. Your signature on this form is an acknowledgment of responsibility for the condition of the room and its contents. All items listed on the form are property of the University and residents are individually responsible for any loss or damage to both the items listed and the room itself;
health form records medical information that will be referred to in the case of an emergency;
keys will be signed out to you to your residence exterior door, your room and in some cases to your mail box and storage locker;
residence agreement is a written understanding between you and the University of expectations. A copy of the agreement can be found at the back of this guide.

Moving Out
Before vacating your Residence Hall you must make an appointment and officially check-out with your RC or Proctor. Failure to do so will result in a forfeit of your $100.00 damage deposit.

Proctors/RCs will be holding wing-meetings to discuss check-out procedures. PLEASE PLAN TO ATTEND. When you leave residence, the following is the procedure for checking out of residence with your Proctor/RC:

Rooms must be cleaned out totally of personal belongings before a room check can be completed by a Proctor/RC.
Room check forms completed and signed by the student and a Proctor/RC. At the end of the academic year, on-Duty Proctors/RCs are available on a reservation basis for check-out if.
Keys must be returned (room, mailbox, front door or other keys given upon check-in). Residents will be charged a replacement fee of $10.00 per key if not turned in at check-out.

As you are responsible for any damage to your room, it is in your best interest to ensure through the year damage does not occur and that the room check form is read and correct prior to signing it. If your room requires extra cleaning or if there are any outstanding fines, charges will be deducted from your damage deposit. If the amount exceeds the damage deposit it will be charged to your financial account.

COMMON AREAS
Each residence has common areas (lounges, study lounges, etc). These areas are designed for use of the general residence population although they may be reserved for events by seeking permission of the Residence Coordinator.

COMPUTERS
There are currently six computer labs on campus: four in James Dunn Hall (2nd floor), and two in Brian Mulroney Hall (BMH312 and BMH313). These labs provide students with (but not limited to) free e-mail, internet access, as well as word processing.

At the beginning of your university career at St. Thomas you will be assigned a five letter e-mail address from which you receive email messages from friends, professors, university officials, etc. for the remainder of your time here. You will be required to enter a username and password when logging onto the computers. Your username is the five letter e-mail address and your password is the PIN number given to you by the registrars office. If you encounter any problems while logging on, feel free to visit our Help Desk at James Dunn Hall or Brian Mulroney Hall or call us at 452-0635. Students are encouraged to bring computers to residence. High-speed internet service in each room is included in your residence fee.

CLASS CANCELLATIONS
Class cancellations are available by calling the information line at 452 0640.

CONTACT INFORMATION

Mail
Your name
Room Number (Box Number if applicable), Residence Name
St. Thomas University, Fredericton, NB E3B 5G3

Telephone
Your telephone number is assigned when you move into your assigned room.

E-mail
A five-letter code followed by @stu.ca will be assigned to each new student. This code will remain to be part of your address throughout your university years at St. Thomas.

COOPERATION WITH STAFF
Residents and guests shall cooperate with requests from Residence Life Staff members. Failure to do so may result in disciplinary action.

DAMAGE DEPOSIT
This deposit is designed to cover the cost of repairing any damage done to either the room or its contents during your stay in Residence. Any cost above and beyond the deposit amount will be the responsibility of the resident(s) involved and will be charged to your financial account. Upon your final departure from residence an application for the return of your damage deposit is available from your Proctor. Please complete the form and return to your Proctor before you leave. Your damage deposit will be mailed to you if your financial account is in good standing. If you are returning to residence this fee is carried over to the next year. PLEASE NOTE: Leaving residence without completing the checkout procedure will result in a forfeit of your $100.00 damage deposit.

DAMAGE TO PROPERTY
Damage to the personal property of other residents, residence property or to House Committee property is prohibited and may result in eviction from residence and the cost of replacement/repair of damaged property.

DANGEROUS ACTIVITY
Activities which are considered dangerous or potentially harmful to any person, including the resident engaging in the activity, are prohibited. These activities include, but are not limited to, breaking glass, dangerous horseplay, climbing in/out of residence windows, etc. Generally, use common sense - if you’re smart enough to get into STU, you’re smart enough to follow the rules.

DELIVERIES
When you are expecting a delivery, please watch for and accept the delivery at the main entrance of your residence hall.

DISCIPLINE
Students are expected to conduct themselves in a manner which respects the university community and its members. Disciplinary action, when required, takes the form of warnings, sanctions, fines, and eviction from residence. Proctors, Residence Coordinators, as well as the Student & Residence Affairs Coordinator handle disciplinary situations depending upon the seriousness of the incident. Police are involved in criminal offenses. Students may appeal, in writing, disciplinary decisions first to the Residence Coordinator of the particular residence hall, then to the Student & Residence Affairs Coordinator, then to the Director of Student Affairs.

DRUGS AND NARCOTICS
St. Thomas University has a zero tolerance for the use, possession and/or trafficking of drugs or narcotics. Students found in conflict with this policy are subject to disciplinary action which may include, but is not limited to, eviction from residence. The University reserves the right to involve local law enforcement.

EMERGENCY SITUATIONS
In the event of an emergency in your room, please contact your Proctor or RC who can help as they have been trained in emergency response. If you will be missing several days of classes due to illness or family emergency please notify the Registrar's Office. If, for some reason you are unable to do this personally, give the message to your Proctor and he/she will pass it along for you.

EVICTION
Students can be evicted from residence as deemed necessary by the Student & Residence Affairs Coordinator for conduct related issues. Examples include but are not limited to multiple minor rule violations, disrespect to staff, physical violence, vandalism, theft or possession of illegal substance(s).

FIRE SAFETY AND REGULATIONS

Fire Alarms:
All residents and guests must exit the building promptly.

Regulations:
All hallways/stairwells are to be kept clear at all times. Nothing is to be stored or temporarily placed in hallways or stairwells. Flags/posters are not permitted to hang from ceilings obstructing the smoke detector or sprinkler system. No open flame/elements are permitted in residence. Do not hang items/objects from the sprinkler system. Water damage caused from engaging this system will create great disruption to the residence community as well as great expense to the resident in violation of this regulation.

FURNITURE
Furniture in residence rooms is not to be removed at any time. Residents are responsible for maintaining all University furniture in place and in good condition. Lounge furniture is placed in lounges for the use of all the residents. Please do not remove furniture from the lounges.

GRADE POINT AVERAGE REQUIREMENTS
The minimum GPA for re-admission to residence and university is 2.0 (3.0 for re-admission to a Windsor Street House) in the current year. In some circumstances a higher GPA is required to secure a single room. Further details are available by calling Student Affairs at 452-0616.

GARBAGE
Each resident is responsible for the disposal of garbage from his/her room. There is designated disposal sites at each residence for garbage. Please tie and place bagged garbage at the designated site.

GUESTS IN RESIDENCE
You are responsible for any guests you have in residence. It is therefore imperative to inform guests of residence rules and regulations and escort them at all times. Guests are to leave by 12 midnight on weekdays and 2:00 am on weekends unless signed in. NEVER loan your keys to a guest.

You may have overnight guests if proper channels are followed. Since most residents share accommodations with a roommate it is of utmost importance and respect for this person to grant their permission prior to having an overnight guest. The stay of your guest may not be any longer than 3 consecutive days. A guest slip is available from your Proctor. You fill it out and request your roommate to return it to the Proctor 24 hours before the day of your guest’s arrival. Upon the Proctor receiving verbal and written consent from your roommate you will receive a copy indicating compliance or denial. In emergency cases please see your Proctor or RC for special permission.

KEYS
Residents are reminded to keep their keys with them at all times. In order to prevent thefts, it is also recommended that your door be kept locked. Should you lock yourself out of your room, please see your Proctor or RC for assistance. In the event that a key is lost, replacement keys are available at a cost of $10.00 per key. Replacement keys may be obtained through payment of the fee at the Business Office in George Martin Hall and the presentation of your receipt at the University Services office located in Edmund Casey Hall. Please be aware that a replacement set of keys may not always be readily available. You may have to wait a day or two for keys to be prepared. For security reasons keys must not be copied.

LAUNDRY FACILITIES
Laundry facilities are available for students’ use in each residence. Please note and practice laundry room courtesy rules as posted in each facility.

MUSIC
Music is one of those things that everyone has their favorite. To accommodate every resident and in keeping with the confines of respect for others, the following parameters are suggested: Acceptable volume to limit sound to one’s room, volume with low base level can go higher without disturbing others and finally ear phones can be used when louder music is required.

OPEN DOOR POLICY

Interior Residence Room Doors
In order to help create a residence community, all residents are provided a door stop to keep their door ajar while they are in their room. The open door is an invitation to others to drop by and visit.

Exterior Residence Doors
For security purposes propping exterior (outside) doors is prohibited.

PERSONAL SAFETY
Although personal safety is not a regulation or standard, it is a subject of which all residents should be concerned. The following tips should be regarded as behaviours which need to adopted:

  • keep your door locked when not in your room,
  • carry your keys with you at all times,
  • keep blinds closed when appropriate,
  • walk with a friend,
  • do not admit people into your residence when you do not expect to escort them during their entire visit.
  • report any suspicious visitors or activities to the Proctor on Duty.

do not prop building entrances open.

PETS
Pets are not permitted. The only exception is tropical fish kept in a small aquarium.

QUIET HOURS
In order to allow for an adequate amount of sleeping and studying time, each residence has specific quiet hours. Generally, quiet hours during the week begin at 9 pm and end at 10 am the next day. On weekends, quiet hours begin at 2 am and end at noon the next day. However, please keep in mind that moderate noise levels are always expected as a sign of respect. This permits students who wish to study or sleep to do so. During exam times, quiet hours are extended to include most of the day and night.

During quiet hours, please keep your door closed, TVs and stereos turned down, and refrain from excessive noise of all kinds. Remember that noise in the washrooms, hallways, and outside the buildings often echoes, so keep your voices low. Although quiet hours may at times be frustrating, they are a necessary tool in ensuring that all residents have opportunity for proper sleep and studying time. A good set of ear phones used during quiet hours ensure the acceptable level of noise

Residents are expected to show respect for those around them. Just because you may be finished classes, or not studying for an exam, does not mean that everyone on your wing/floor or in your house is in the same situation. Courtesy towards others should be extended at all times. It makes a difference if you take the time to be considerate and make sure that your music or your friends are not disturbing those around you. During the daytime, this is particularly true since the residence community on campus is located so close to academic and office buildings.

If you have any questions or concerns about appropriate noise levels, do not be afraid to approach your Proctor or the residents on your floor and ask for their advice as to whether or not you are being too loud for them to accomplish their work or to enjoy their leisure time. It is this kind of consideration which enhances the residence community.

MODERATE QUIET HOURS
On Friday and Saturday between 12 midnight and 2:00 am when doors are closed a moderate noise level is acceptable.

21 QUIET HOURS
During exam periods the residence community modifies quiet hours to reflect the need for extreme quiet so that study, sleep and relaxation may be priority.

RECYCLABLES
Any bottles or cans that are recyclable are to be placed in the designated storage area in your residence. For instructions as to where, when, how, etc. please see your proctor or your wing/floor rep.

REMOVAL-UNIVERSITY PROPERTY
Removing furniture or property from lounges and other common areas is not permitted. Taking university property out of residence areas is disrespectful to the community at large and may result in disciplinary sanctions. Please do not remove furniture from your room as you will be held responsible for any missing items at year end. Also signs, posters, etc are considered University property and must not be removed.

RESIDENCE AGREEMENT
The Residence Agreement represents a desire for a common community standard of behaviour. With a good measure of common sense, consideration and respect for fellow residents, University staff and property, this will be easy to achieve. Students who fail to comply with community expectations may face disciplinary action in order to remind that student of the standard required. A copy of the Residence Agreement is included in this handbook. Please review this agreement before signing. This agreement, along with the University Calendar and this Residence Handbook, outlines the rules and standards for successful residence living at St. Thomas University.

This agreement commences on the day you move in and ends 24 hours after your final exam in April, 2005.

RESIDENCE LIFE STAFF
See RESIDENCE LIFE.

ROOMS AND ROOMMATE
The Director of Student Affairs, the Student and Residence Affairs Coordinator, the RCs, and the Proctors reserve the right to enter a student's room at any time in exceptional circumstances. This right will be exercised with discretion and with all due regard to student's privacy. Whenever possible, a resident's room will not be entered without the student being present.

Cleanliness
For health and safety reasons, please keep your room in a reasonably clean and tidy fashion. Rooms found in a deplorable condition will be reported and disciplinary action will follow.

Custodial Staff
The custodial staff are responsible for the general cleaning of the residences during the week. They clean the common areas and will vacuum your floor once a week, assuming that your room is tidy and vacuuming is possible. Custodial staff will report room#’s when they have not been able to vacuum in two weeks. You are reminded that you are responsible to launder your personal belongings and remove all garbage to the designated area outside your hall. It is the job of the custodial staff to help keep the residences clean but it is not their job to clean up excessive garbage or clutter. The residence is your home, please do your part to keep it clean and tidy. Residents are again reminded that custodial staff are not permitted to unlock room doors. Any resident who is locked out of their room is to see their proctor.

Personalizing Your Room
You are encouraged to think of residence as your home. When putting up posters, pictures, etc please be careful to use “hold it” putty or other adhesives which do not damage the walls when the time comes for removal.

Rooms Changes
Room changes may be requested although as a last resource only. We request roommates to work out any disagreements with the assistance of the Proctor before requesting a room change. Many times if an agreement cannot be achieved, decisions are made in very objective manners. Room checks are required every time a resident changes rooms. They are completed by the Proctor/RC. For more details see your Proctor. Room changes are not made during the first three weeks of a term.

Roommates
For many people, the move into university residence also marks the first time that they will share a room with another person. Whether that person is a stranger or a life long friend, both should be prepared to take some time to adjust to a new set of circumstances, routines, and responsibilities. You and your roommate may find it useful to quickly establish basic hours for visitors and studying. A roommate agreement will be available to roommates. We strongly recommend your participation in this exercise, which may avoid conflict later.
Being assigned to a room with someone you do know is not foolproof. Both roommates have to learn to adjust to sharing their space. Getting to know your roommate and becoming accustomed to sharing will take some time. Therefore, there is a three week period of adjustment during which there are no room changes. Exceptions are made in extreme situations only. If you are having problems with your roommate that you cannot resolve, please speak with your Proctor, RC or Student and Residence Affairs Coordinator to see if other solutions are possible before requesting a room change. Mediation is often the first step before a room changed will be considered.

Room Reassignments
From time to time room reassignments are required because of a variety of reasons. When circumstances allow the residents request is priority although this is not always feasible. Residence Life Staff are sensitive to the needs of students and reassign rooms with careful consideration. Residents cooperation in this process aids in a smooth transition.

Single Room Requirements
A limited number of single rooms are available in the residences at an additional charge. The Student and Residence Affairs Coordinator reserves the right to allocate rooms. If you have special circumstances (personal, medical or compassionate) that you wish to be considered during the allocation of rooms, you MUST include supporting documentation with your residence application.

An applicant must have a minimum G.P.A. of 2.5 (3.0 for Windsor Street Properties) at the time assignments are to be made (last week of May). Previous residence discipline issues may also play a part in single room selection. In the event of a tie, the date of application will be used to determine who shall be granted the single.

Points System
Each applicant will be awarded points as follows to a maximum of 8 points:
- 1 point per year for each year in residence, to a maximum of 4;
- 1 point for applicants who currently have a designated single;
- 2 points for GPA above 3.7; 1 point for GPA between 2.7 - 3.6;
- 1 point for Student Union Award for extra curricular involvement;
- 1 point for other extra curricular involvement - include detailed list with application

Windsor Street Properties
GPA above 3.0; Mature, upper year student and a clear discipline record. Previous residence discipline issues will weigh heavily in the selection process.

Students will be assigned to the waiting list in the same order as determined by the requirements below. Students who are placed on the waiting list will have until September 15th to notify our office that they wish to remain on the waiting list for any vacancies that may arise during the academic year. Those who do not, regardless of circumstances, will automatically be removed from the singles waiting list.

Super-Singles
Some years in January, there is a fluctuation of occupancy in the residence community. This flux creates spaces that can be converted to single occupancy referred to as Super-Singles. Super-Singles are offered to those students whose names are on the singles list. This list is maintained by the Student Affairs Office. The offer includes a guarantee of single occupancy for the remainder of the academic year. The cost is the difference between a single and a double occupancy room prorated to the date of acceptance.

SMALL APPLIANCES
Small appliances without open elements, such as bar fridges and microwaves, are permitted in rooms as long as they do not pose a safety hazard. However, apartment size washers and dryers are not permitted. Other items which are not permitted include candles, incense and toasters. When in doubt, seek the advice of Residence Life Staff.

SMOKE FREE RESIDENCES
Our residence community is smoke free. Smoking is prohibited in all the Residence Halls although will be permitted outside a distance of 5 metres from the door. Residents are reminded to inform their guests of the smoking policy. Breaches surrounding this policy will result in disciplinary consequences. As is good etiquette for all smokers please dispose of your cigarette butts in the appropriate disposal containers provided.

STORAGE AREAS
Each residence has a storage room in which to store extra trunks or boxes. Please see a Proctor if you wish to gain access to these rooms. Before storing, ensure your belongings are properly secured, boxed, and labelled. The University is not responsible for items left in storage.

THEFT
Thefts in residence can occur and you should take steps to protect your belongings. Keep your door locked when you are not in your room; retrieve your laundry promptly; do not give ANYONE your bank card, PIN number, or Calling Card number. Keep valuables in a safe place, and NEVER LOAN YOUR KEYS TO ANYONE.

Residents found in violation of unauthorized taking or appropriating of property from a roommate or from any member of the Residence Life Community are subject to disciplinary action.

Report any thefts to the Residence Coordinator or your Proctor immediately. The University is not responsible for any loss or damage of goods, through theft or otherwise, in residence. WE STRONGLY RECOMMEND YOU OBTAIN INSURANCE FOR YOUR PROPERTY. Ask your parents or guardian to contact their insurance company regarding coverage of your belongings.

THROWING OBJECTS
Throwing, dropping, or knocking objects from residence buildings, windows, balconies or stairwells is prohibited and will result in disciplinary sanctions. Throwing snowballs is also prohibited.

VIOLENCE
There is zero-tolerance for physical aggression, violence and/or sexual assault in residence. Anyone engaging in such behaviours will be evicted from residence and may be referred to Police authorities.

WEAPONS
Firearms, knives or other weapons are not permitted in residence.

WELCOME WEEK
At St. Thomas, each residence conducts their own activities in conjunction with the St. Thomas University Welcome Week and Students’ Union Welcome Week events.

We encourage you to participate in Welcome Week activities. All official university activities are designed to be informative and fun. At no time should you be made to feel uncomfortable. Initiations and hazing are strictly forbidden at St. Thomas.

One of the highlights of Welcome Week is the Academic Welcome Day which concludes with the Induction Ceremony. It is an official welcome to St. Thomas where you will be introduced to the University’s President, Dr. Daniel O’Brien, and be presented with your T- pin. This will be your only opportunity to receive a T -pin, therefore you are strongly encouraged to participate.

WHAT TO/NOT TO BRING

To Bring:
There are any number of things you may wish to consider bringing to residence with you when you arrive in September. Although St. Thomas provides you with a furnished space, many students do choose to bring extra items when they want to make their surroundings even more comfortable or to "bring a bit of home" to their residence. You could consider bringing:

  • Favorite books, CDs, posters, or other items to help personalize your room;
  • Clothes suitable for more formal events such as the Christmas formal plus your regular clothing;
  • Hair dryer, curling iron, towels, toiletries, shower shoes, etc. (plastic container to hold these items when going from residence room to bathroom);
  • Flashlight (in the event of a power outage);
  • Walkman or stereo equipment to help you listen to those CDs;
  • Headphones to use during quiet hours;
  • A small fridge (there are no common area fridges);
  • Any computer equipment you may have;
  • School materials such as pens, pencils, etc. These may be cheaper if you buy them at home;
  • Sports equipment for personal use. Sports equipment can be provided for some intramural and/or house sports;
  • Personal dishes for incidental use (for that midnight snack), covered cup;
  • Personal linen to furnish your bed ( include a pillow too);
  • Towels and toiletries;
  • small television
  • sticky tack or hold it adhesive to display posters, etc
  • hot pot to boil water for hot drinks or to make Kraft Dinner;
  • Positive attitude, openness to new experiences, willingness to listen, willingness to respect one another, and a desire to learn.

What Not to Bring:

  • toasters or any appliance with an element
  • candles or incense
  • pets (except tropical fish in a small aquarium)

Please Note:
The University provides students with furnishings to meet their basic needs. Thus, every room has a desk, chair, bookshelf, bed, closet space, lighting, cable connection, high-speed internet connection and telephone (long distance service must be arranged by the student upon arrival to campus). Bed linen , towels, pillows and/or other personal items are not provided by the University.

WINDOWS/SCREENS
Hanging objects from the inside or outside of windows is not permitted. Objects may be hung in front of windows only if they do not interfere with the blinds provided by the University. Window screens are not to be removed or opened.

WINTER
During the winter months snow removal, although at times a disturbance, must be completed and therefore can be expected following a snow fall. Notice of class cancellations due to severe winter weather are available by calling the information line at 452 0640.

WITHDRAWING
When you sign the Residence Agreement and accept a residence placement, you are committing to remain in the residence community for the whole academic year. You are financially responsible to pay both room and board for all eight months. You may not rent the room out to anyone else. If you leave early for any reason, including expulsion for disciplinary or safety reasons, you will be charged the full amount. The Director of Student Affairs may, for medical or compassionate grounds, grant permission for you to leave early, but you must talk to the Director beforehand.

WINDSOR STREET PROPERTIES
Living in one of the Windsor Street residences is the ultimate privilege. You are living in the best of two worlds - an independent situation which is supported by St. Thomas University. With privileges come responsibilities. This information is to outline these privileges and responsibilities.

Living with others in a house can be a challenge. The house group must attend an initial meeting to determine the rules of the house, responsibilities of each individual, and responsibilities of the group toward the upkeep of the house. Consequences of violating house rules as well as responsibilities need to be assigned, recorded, and posted. When breaches occur, these guidelines are to be referred to and complied with.

A Residence Coordinator (RC) lives in 866 Windsor Street, lower level. and will be available to act as the liaise between Student Affairs and the houses and be the initial contact person regarding conditions within the houses.

Arrivals/Departures
See RESIDENCE LIFE, Residence Availability

Cleaning
It is important to maintain an acceptable degree of cleanliness for healthy living. Therefore, the residents are required to work in cooperation with each other to maintain responsibilities which include but are not limited to: individual room cleanliness, shared responsibility for common areas, kitchen and bathroom. Items not provided by St. Thomas are garbage bags, cleaning supplies, and light bulbs.

FAILURE TO COMPLY WILL RESULT IN EXTRA CLEANING CHARGES DIVIDED AMONGST THE HOUSE.

When you leave, the following is the procedure for checking out of residence with the RC:

  • Rooms must be cleaned out totally of personal belongings before a room check can be completed and signed by the student and the RC.
  • Keys must be returned to the RC who will then return all house keys to University Services upon departure.
  • House left cleaned includes: fridge and freezer emptied and cleaned, stove and oven cleaned, floors washed, washroom cleaned thoroughly with garbage emptied and disposed of, storage areas emptied and cleaned, and all personal belongings removed.

Note:
A general cleaning of the entire house and yard should be completed before anyone leaves. The yard cleanup involves any garbage, stray bottles, etc. that are laying around your yard, deck, and/or breeze way. The condition of the place in which you live reflects upon the kind of person who lives within the place. The old saying, “Many hands make lighter work” holds true. If everyone is involved for a general clean up it will not take long. A house fine will be issued if the above is not satisfactory.

As you are responsible for any damage to your room, it is in your best interest to ensure through the year damage does not occur and that the room check form is read and correct prior to signing it. If your room requires extra cleaning or if there are any outstanding fines they will be applied to your STU financial account.

If you are not planning to return to residence in the fall, please complete a Damage Deposit Return Form and give it to your RC when you leave. Your damage deposit will be mailed to you less any required deductions for damages. If you are returning to residence in the fall, the fee will be carried over to the next year.

Fireplace
The use of the fire place, wood stove, incense and candles are definitely prohibited.

Furniture Provided
What is provided: fridge, stove, washer, dryer, livingroom furniture, kitchen table and chairs, individual bedroom includes bed, desk, and lamp.

Garbage
Garbage day is Wednesday and the garbage needs to be taken to the curb for disposal. Please remember to bring the garbage cans in from the curb as soon as possible.

Guests
You are responsible for your guests. Be aware that fellow house mates will not appreciate strangers wandering around their home so, please devise a plan in which all residents are notified of guests arrival, departure and activity while in your house.

House Meeting
Living with others in a house can be a challenge. The house group must attend an initial meeting to determine the rules of the house, responsibilities of each individual, and responsibilities of the group toward the upkeep of the house. Consequences of violating house rules as well as responsibilities need to be assigned, recorded, and posted. When breaches occur, these guidelines are to be referred to and complied with.

Keys
A key to individual rooms and one for the main door is distributed to each resident by the RC. These must be passed in during check out and certainly before vacating the premises. There are locks on bedroom doors. Please be advised to keep your door locked when out of the house.

Residents are reminded to keep their keys with them at all times. In order to prevent thefts, it is also recommended that your door be kept locked. In the event that a key is lost, replacement keys are available at a cost of $10.00 per key. Replacement keys may be obtained through payment of the fee at the Business Office in George Martin Hall and the presentation of your receipt at the University Services office located in Edmund Casey Hall. Please be aware that a replacement set of keys may not always be readily available. You may have to wait a day or two for keys to be prepared.

Mail
Your mail will be delivered to your house by Canada Post.
Your name
796, 820, 866 or 872 Windsor Street
Fredericton, NB E3B 4G5

Residence Coordinator (RC)
The RC lives at 866 Windsor Street and will act as the liaise between Student Affairs and the residence, and be the initial contact person regarding conditions of the house

Applying for RC
Letters of intent are normally called in late January or February for the upcoming academic year. Students must meet particular academic criteria as well as demonstrated leadership qualities to be considered in the application process. Please see the Student and Residence Affairs Coordinator for further details.

Requirements to be considered to live in a Windsor Street Property
Minimum requirements:
- GPA above 3.0
- Mature, upper year student
- Clear discipline record
*Previous residence discipline issues will weigh heavily in the selection process.

Responsibilities
Your responsibility to provide: own food, linen, towels and toiletries, dishes and kitchen accessories, toilet tissue, small appliances, toaster etc.

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