The Conference Travel Fund

The Conference Travel Fund consists of $16,000 from the "professional development fund" created by Article 20.01 of the collective agreement for full time faculty. It provides financial assistance to full-time faculty members, including sabbaticants, who are actively participating in conferences. "Active participation" includes such things as presenting a paper or poster, acting as a discussant, or other equivalent recognized conference participation. Attendance in and of itself does not constitute active participation. Funding decisions will be made by the Senate Research Committee within 30 days of the application deadline.

• There are two competitions:

1) $8000 will be made available in the May 1st, 2005 competition for travel from May 15, 2005 - June 30, 2006.

2) Another competition will be held in November 2005.

• Applicants who are considering attending a conference should apply by the appropriate deadline even if active participation in the conference has not been confirmed at the time of application. Any grant will be conditional upon confirmation of active participation
• Applications are to be directed to the Secretary of the Assistant Vice-President (Research). They are to indicate the name, date, and location of the conference or event, and the nature of the applicant's participation. Documentation attesting to the acceptance or invitation to participate should be attached, if available. Applicants shall include a budget.
• Financial support will be provided as follows:

1) For travel between 150-700 km (one way): Up to $200.00

2) For travel 700-2000 km (one way): Up to $400

3) For travel over 2000 km (one way): Up to $700

4) Reimbursement up to these amounts will be made according to the University Travel Policy.

• Conditions Associated with Travel Grant

1) Individuals will be awarded no more than one travel grant in each academic year.

2) Funds that are awarded but not spent will be returned to Conference Travel Fund one year after the date of the letter announcing the award unless the grant winner requests an extension and this extension is approved by the Senate Research Committee.

3) If confirmation has not been received, the award will not be released until an official notification of confirmation is received by the secretary of the Assistant Vice-President (Research)

4) The Senate Research Committee requires a full, detailed and itemized budget. Submissions must make a connection between budget items and proposal.

5) The Senate Committee will review these procedures annually.

6) Contact department assistants for information about current rates for reimbursement of subsistence and mileage.

Application Form