Truth in Society
April 6, 1995
Getting books ready for publication: checklist
By the end of the day today we figure you should have the text pretty well settled. There are quite a number of things that almost certainly remain to be done before the book is ready to be printed, however. We're planning on doing the actual printing out of the books on Tuesday; between now and then the following should be done to each chapter and to the whole of the book. We want these books to be something all of us can be proud of.
No text is ready to be printed until all of this has been done throughout it, and until Russ, Thom or John has gone through the file to check for these issues. At that point we'll decide on how the final book should be formatted (type face, page layout and size, etc.)
- Each chapter has to be identified with a title and author(s) and copy editing group. We would suggest that it look something like this:
Your Name (and Somebody Else's Name?)
copy edited by
Someone's Name And Someone Else's Name)
You can design another format if you want, but it should be consistent throughout the book.
- All headings in the book -- from chapter titles to section headings -- have to be consistent throughout the book.
- All bibliographical conventions have to be consistent throughout the book. That is, you can either use parenthetical references in the text (that's what we recommend and what virtually every discipline requires these days) or you can use footnotes, but not both. If you use parenthetical references, of course, there has to be a complete list of references at the end of the chapter or the book. And if you use footnotes you can either use notes at the bottom of the page or notes at the end of the chapter or notes at the end of the book, but not a mixture. (Thom, John or Russ will be happy to help with any of these.)
- Quotations and references must all be identified, and bibliographical references must be complete.
- The "framing material" -- introduction, epilogue, whatever -- has to be substantial and reflective enough to demonstrate learning and guide the reader.
- Formatting -- the way the text is laid out -- has to be consistent throughout the book, and should follow these principles:
- All the text should be single spaced;
- There should be double spaces (two carriage returns) between paragraphs;
- There should be three spaces (three carriage returns) before section titles;
- All paragraph indentations should be done with , and not with the space bar;
- All quotations longer than a couple of lines should be indented -- using -- and should not be framed with quotation marks; quotations in the text (not indented) should be framed with quotation marks;
- All sentences should be separated by at least one space, preferably two, and not three (one way to check for this, as well as for paragraph indentations done with spaces, and other problems, is to search the text for three empty spaces together -- this shouldn't occur anywhere in the text);
- Pagination, headers, etc., should all be decided after the book is formatted. Table of contents pages should be done with # instead of page numbers until it's clear how the book is to be formatted and printed. (Again, we'll be glad to help with this.)