COVID-19 Support Grants

Value: up to $1500
Application Form


These grants are awarded to full-time and part-time faculty members by the Senate Research Committee through open competition. The Committee's objective in awarding these grants is to support faculty members whose research programs have been adversely impacted by COVID-19, and who will incur additional unforeseen costs as a result. These grants are not intended to replace any normal internal grant opportunities, which will be adjudicated according to existing procedures.


Please note:

  • COVID-19 Support Grants have a duration of one year.
  • Faculty members may hold a COVID-19 Support Grant at the same time as an existing internal research grant.
  • Applicants must demonstrate the need for additional funding as a result of COVID-19 (i.e., rather than being able to reallocate existing funding).
  • Applications for COVID-19 Support Grants will be adjudicated within four weeks of receipt.
  • Applicants in need of more than $1500 should note additional expenses that the SRC may consider for funding.


To apply:

  • Submit a completed online application form along with all requested documentation – there will be a rolling deadline.
  • Applicants must use the official Senate Research Committee application form found at the top of this page. Other formats will not be accepted and incomplete applications will be disadvantaged.


A complete application consists of:

1. A 500-word report summarizing the dissemination results of your two (if applicable) most recent Internal Research Grants (SSHRC Explore, Harrison McCain, MRG, GRG). 

2. A 2000-word, double-spaced, rationale written for an interdisciplinary, educated, non-specialist audience, which explains the significance of the current project, including:

  • Objectives/goals of the study
  • Theoretical base and/or congruence with discipline
  • Methodology
  • Plans for dissemination of work
  • Explanation of how the COVID-19 outbreak has adversely affected your research
  • Budget Rationale (half page) with supporting documentation (see Budget section below)

3. A full curriculum vitae.


  • The Senate Research Committee requires a fully detailed and itemized budget with the application. The onus is on the applicant to explicitly demonstrate that the monies applied for will be used only for the research project detailed in the current application, and to implement the budget as submitted.
  • Submissions must make a connection between budget items and proposal.
  • Submissions must indicate clearly how the budget items are required to maintain research productivity in the light of the COVID-19 outbreak, and cannot be accommodated by a reallocation of existing research funding.
  • Supporting documentation for budget items MUST be included
  • Previously incurred expenses (i.e. incurred before competition deadline) since the COVID-19 outbreak may be considered eligible for reimbursement.
  • Budgets cannot include funds used to pay wages to the applicant or co-applicant.
  • NEW: Dissemination costs can be included in the budget but must not total more than 25% of the overall budget request.
  • The current (domestic) rates for reimbursement for per diems and mileage are: 
    • Breakfast $10
    • Lunch $12
    • Dinner $23
    • Incidental $5
    • Mileage 0.40 cents per kilometer

Further information on U.S. and International rates can be found in the University Expenditure Policy


Research Assistant Funding:

Applications may include requests for Research Assistant funding, as part of the grant application. 
The criteria for adjudicating applications which include requests for RA funding will be as follows:

  • The quality of the research project
  • The demonstrated need for an RA in accomplishing this project
  • A training plan for the RA (this could be done by the faculty member or by another resource, such as HIL workshops)
  • If you are hiring a STU undergraduate student you must follow the university's student hiring guidelines


Post Award: 

  • Research grants are to be used by the deadline date specified in the letter of award, unless a request for an extension is approved by the Associate Vice-President (Research).
  • Approval from the St. Thomas Research Ethics Board is required before funds for research involving human participants are released. Ethics application forms are available on the REB section of our website.
  • Recipients’ names and project titles may be placed on the research web site and in the ORS Annual Report.
  • Applicants wishing to make post-award changes to their budgets/expenditure plans must seek the permission of the Associate Vice-President (Research).
  • Faculty securing COVID-19 Support Grants must submit a 500-word report on their research activities/outcomes to the ORS within 30 days of the end date of their award.


Adjudication Grid